Events
Enable everyone to get involved
Organize the work of all staff in one central location and engage everyone involved in the planning. This not only gives you more time for them and the content of your events, but also enables everyone to access all the information they need. This helps you to integrate people and helps them to develop their potential. Regardless of whether they are full-time employees or volunteers, everyone works on a common platform, which means that the church works in a lively way.
One solution for all types of events
From church services, worship evenings, concerts, children’s programs and seniors’ gatherings to seminars, camps, conferences, workshops and much more. – with ChurchTools you have the ideal tool to plan, organize and carry out all your events, create the necessary tasks, compile final statistics, collect helpful facts, … in other words: to give your work processes a supporting structure.
Simple duty roster for volunteers
Schedule the services of volunteers according to their wishes and availability to avoid scheduling conflicts, cancellations and tedious follow-up phone calls. Requests can be sent by e-mail or push message. Your staff can plan their services independently and are automatically reminded of their tasks. They can request others with the same task and swap with them so that no shift remains unfilled. This values your people and makes it easier for them to get involved.
Planning agendas together
A detailed and centrally stored agenda, editable from anywhere and by anyone, encourages participation and adds depth to church services and other events. Simple “drag and drop”, automatic calculation of times, adding songs, media and other information as well as sending the agenda to those involved and other service groups keeps everyone up to date. No more filling in, revising and reprinting or sending outdated plans and, above all, no one is left out or overlooked.
An always up-to-date song database
Manage all songs, lyrics and new arrangements in one place. The worship and technical teams can access the latest version at any time and add the songs to the agenda. With a few clicks you can upload files from SongSelect as well as your own song sheets, PDFs, mp3 and video files directly into ChurchTools and assign them to different categories. The links to Vimeo and YouTube, as well as the storage of key, BPM, beat, length and copyright information, make rehearsals and preparations easier.
Simple communication
Enter services in one place and request them by email or push notification. Prepare the event itself together via integrated chat.
Joint agenda
Detailed schedules that can be viewed online or in printed form. Creating templates saves time.
Swap services
Volunteers can request other team members and swap services with them.
Your own login
Volunteers can log in with their own account to view services, report absences and update data.
Songs to rehearse
Songs that are to be rehearsed can be marked as such.
Automatic reminders
Staff can be automatically reminded of their assignment or contacted if they have not yet responded to a request.
Integration with CCLI – SongSelect
The integration with SongSelect avoids duplicate maintenance of tools and lists. With just a few clicks, you can upload lyrics and song sheets from SongSelect directly to your song database in ChurchTools. Thanks to the option of automated reporting of the songs sung, you no longer need to think about this either.
Create templates
Linked to Calendar
Automatic scheduling
Check in for events
Store absences
Suggestion of alternative team members
Automatic reminders
Integration with SongSelect, Songbeamer, OpenSong, Pro Presenter
Automatic statistics and collecting facts
Still have questions?
Our support team will be happy to answer your questions – even if you are not yet a customer.
If you would like to introduce the ChurchTools software to your church or need support in the decision-making process, you will find a range of materials here that may help you.
Ready?
Start now for free!
You can test ChurchTools for 30 days completely free of charge, ask unlimited questions to our support team and participate in regular online trainings to get to know ChurchTools better and set it up in your church.
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