Keep track of all people and their data

Say goodbye to confusing paper lists, time-consuming tables and duplicate data maintenance and the resulting conflicts.
People are the heart of every church community.
So have everything you need to know about each other in one central and secure place and create a solid foundation for a lively relationship.

Up-to-date and reliable information

Each person has their own individual profile in which all data, information, activities, group memberships and much more are stored centrally. Quickly look up an address or telephone number, see who belongs to the person’s family or small group or check when their birthday is – with ChurchTools you have everything at your fingertips.


High data security

All contact information, relationships with family members, participation in groups, … at a glance. – Is so much data safe in one place? Yes, because at ChurchTools the data is managed in compliance with the GDPR. A well thought-out authorization system, with which each user can only see what he is allowed to see according to his function in the church, additionally protects privacy.

Vivid communication

A ChurchTools account is available for everyone to get in touch with others via e-mail or chat. Predefined e-mail distribution lists enable circular e-mails to be sent to selected groups, be it ministry groups, interest groups (classified ads, church newsletter, ministry reports, …) and more. Personalized e-mails including file attachments are also possible. Whether individuals or groups, anyone can communicate with anyone, simply and securely. The integration with a newsletter tool expands your communication.

Focus on the people

Thanks to the central, consistent personal data and a sophisticated filter system, no one is left out of sight. You can target people (filtered by age, gender, marital status, etc.) and invite them to activities.
With “Follow-up” you can create a “workflow” that helps you to accompany people on their journey and not overlook anyone.
Easily add notes to profiles so that no one and nothing is forgotten.

Smart permissions management

Define suitable access levels for different users.

Detailed filter concept

Group people according to different criteria and needs and find who you are looking for.

Flexible customization

Change existing descriptions and add further fields that are relevant for your church.

Mobile use

The ChurchTools app gives you convenient access, anywhere and at any time.


Automatic workflows so that no one is forgotten.

Synchronisation with OPTIGEM or DaviP

Synchronization takes place in the background and saves you having to maintain data twice.

gdpr dsgvo

Data security is important to us

We comply with the General Data Protection Regulation (EU GDPR) when processing data. Data transmission is SSL-encrypted. The servers for storing the data are located in Germany. A comprehensive permissions system within our software and the option of two-factor authentication provide further protection.

Individual access for everyone

Family relationships can be mapped

Unlimited number of people

Data protection according to EU GDPR

Database fields can be added and renamed

Unlimited number of hierarchy levels can be mapped

Personalized e-mails incl. file attachments

Customizable authorizations

Workflows through follow-ups

Statistics and evaluations

Traceability of entries through logging

Integration with MailJet, CleverReach and MailChimp

Integration with ALPHA Bookstore

Integration with LimeSurvey (for surveys)

Synchronization with OPTIGEM and DaviP

Map view with OpenStreetMap

Versatile filters

Mobile friendly

Data exportable to CSV

Archiving of inactive members

Welcome text and logo can be customized

Still have questions?

Our support team will be happy to answer your questions – even if you are not yet a customer.

If you would like to introduce the ChurchTools software to your church or need support in the decision-making process, you will find a range of materials here that may help you.


Start now for free!

You can test ChurchTools for 30 days completely free of charge, ask unlimited questions to our support team and participate in regular online trainings to get to know ChurchTools better and set it up in your church.

Join over 2500 other churches and parishes already using ChurchTools!